There might be a number of reasons for organizing a conference, meeting, seminar, etc. but all of them would not be able to get you success without a perfect conferencing destination. Hence, choosing a conference venue is important.
Below are eight pointers that must be looked at, before choosing a conference venue.
- You have to identify a location that would not only facilitate the commutation of the attendees, but also adds to the image of the company.
- How many people would be attending the conference? Get the answer to this question and before landing on a number, ensure you have some buffer numbers even. By getting to know the number of attendees, you will get to know the kind of arrangements you would require for them.
- What would be the duration of the conference? As most of the conference facilities work on an hourly basis, a number for the duration of the conference will help them in giving you a packaged deal.
- Check whether the ambience is as per your conference objectives. It should have a professional environment that has all the conference equipment and facilities in an organized manner. There is a conferencing venue in South Delhi that provides mountain-fresh ambience for office and conference space so that one breathes fresh air, resulting in healthier mind which further leads to great ideas and healthy discussions.
- For a conference, one would require a white board, LCD TV, Panafax board, projector etc. You need to check whether the service provider has the equipment that caters to your conference needs. There is a business centre in Delhi, that provides meeting rooms in south Delhi vested with audio-video and web conferencing facilities.
- Arrangements for preserving your privacy and security: No one would welcome any unnecessary interruptions or disturbances while the conference is going on. For this, a secured place with manpower security is preferred the most. You would also require a team of well-trained security force in case you have invited a public figure.
- Parking is a common hassle in all metro cities. You must ensure that the conference venue has ample of space for accommodating vehicles of the attendees, in case deemed necessary reserve the space for parking. This will add to their convenience.
What is your budget? After reviewing all the options and the comparatives, analyze whether the venue is worth-paying the value quoted by the service provider. If yes, then close the deal else, cancel it and move on to another that will cater to all your conference related needs.