Annual review meetings, annual general meetings, sales meetings, meetings with the ambassadors, meeting delegates of high stature etc – the list is quite huge when it comes to prepare a meeting planner. Here comes the demand of meeting rooms into the scene.
To ensure that meetings are productive & successful, you must make careful choices on the following:
- List out the number of attendees and mentors who will be attending the meeting. It will give you clarity on the size of space you would require.
- Location is the second most important factor. A central location offers accessibility and ease to the commuters. There are several business centres in India that offer small and large space for meetings. 99% of them are located in commercial areas that add to convenience of the attendees. Ensure that the venue has secured and sufficient space for parking.
- Next is the infrastructure. Would you prefer a meeting room with in a non environment-friendly building or would you opt for green solutions? Undoubtedly, there are many business centres that provide space with a kind of infrastructure that gives a treat to your eyes but there a few which provide a good ambience with elevated green quotient. There is one such which offers space for office space, training, interviews, and conference and meeting rooms in south Delhi, in mountain-fresh ambience while maintaining professionalism.
- You should also keep the duration of the meeting in mind. If the duration is long then you might have to make arrangements for snacks, lunch and dinner. Accordingly, you can ask the catering department to organize the same.
- Make a list of things that your meeting may require like white board, projector screen, panafax, stationery etc. You have to share the same with the manager. You should give a surprise visit to the venue to check the amenities like Wi-Fi, air conditioning, parking etc. This will enable you to decide whether the venue is capable of giving meeting rooms on urgent basis. Many business centres do offer immediate meeting rooms in India with all the required facilities.
One has to look at the offers meticulously before booking the space for meeting rooms. After all everyone wants a space that can make the meeting run smoothly and be successful.
This easy-to-refer checklist will help you in your search for the perfect meeting room.
Tags: business centre, meeting rooms
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